Modern Slavery Statement

Modern Slavery Act 2015
Introduction

This statement sets out EXP Live’s actions to understand all potential modern slavery risks related to its business and to put in place steps that are aimed at ensuring that there is no slavery or human trafficking in its own business and its supply chains. As part of the event organisation industry, the company recognises that it has a responsibility to take a robust approach to slavery and human trafficking. The company is absolutely committed to preventing slavery and human trafficking in its corporate activities, and to ensuring that its supply chains are free from slavery and human trafficking.

Organisational structure and supply chains

This statement covers the activities of EXP Live Ltd:

EXP Live Ltd is an event management company which organises wide range of corporate events such as conferences and product launches. These activities take place exclusively in the UK. The company is a small organisation employing two people. The vast majority of the company’s suppliers are long term partners with whom they have developed long-term relationships.

High-risk activities
The following activities are considered to be at high risk of slavery or human trafficking:

Casual labour used for assisting in the movement of equipment on site.

Casual labour used for catering activities.

Responsibility for the organisation's anti-slavery initiatives rest with the company directors Sam Pole and Kate Coates

Policies:

All policies are developed and maintained by Sam Pole and Kate Coates

Risk assessments:

The process and broad organisational responsibility for human rights and modern slavery risk analysis is by Sam Pole and Kate Coates

Investigations/due diligence:

Sam Pole is responsible for investigations and due diligence in relation to known or suspected instances of slavery and human trafficking.

Training:

All company employees have been talked through this policy and received a copy of it.

Relevant policies

The organisation operates the following policies that describe its approach to the identification of modern slavery risks and steps to be taken to prevent slavery and human trafficking in its operations:

Whistleblowing policy

The organisation encourages its employees, customers and other business partners to report any concerns related to the direct activities, or the supply chains of, the organisation. This includes any circumstances that may give rise to an enhanced risk of slavery or human trafficking. The organisation's whistleblowing procedure is designed to make it easy for workers to make disclosures, without fear of retaliation. Employees, customers or others who have concerns can speak directly to Sam Pole or Kate Coates.

Employee code of conduct

The organisation's code makes clear to employees the actions and behaviour expected of them when representing the organisation. The organisation strives to maintain the highest standards of employee conduct and ethical behaviour when managing its supply chain.

Supplier code of conduct

The organisation is committed to ensuring that its suppliers adhere to the highest standards of ethics. Suppliers are required to demonstrate that they provide safe working conditions where necessary, treat workers with dignity and respect, and act ethically and within the law in their use of labour. However, serious violations of the organisation's supplier code of conduct will lead to the termination of the business relationship

Recruitment/Agency worker’s policy

The organisation uses only specified, reputable employment agencies to source labour and always verifies the practices of any new agency it is using before accepting workers from that agency.

Due diligence

The organisation undertakes due diligence when considering taking on new suppliers, and regularly reviews its existing suppliers.

Performance indicators

The organisation has reviewed its key performance indicators (KPIs) in light of the introduction of the Modern Slavery Act 2015.

Training

The organisation's modern slavery training covers:
Our business's purchasing practices, which influence supply chain conditions and which should therefore be designed to prevent purchases at unrealistically low prices, the use of labour engaged on unrealistically low wages or wages below a country's national minimum wage, or the provision of products by an unrealistic deadline;

How to assess the risk of slavery and human trafficking in relation to various aspects of the business, including resources and support available;

How to identify the signs of slavery and human trafficking;

What initial steps should be taken if slavery or human trafficking is suspected;

How to escalate potential slavery or human trafficking issues to the relevant parties within the organisation;